Systems Replacement Plan Grants 2014
Goals of the Systems Replacement Plan Grants Program
The goal of the Systems Replacement Plan Grants is to provide organizations with the tools they need to prioritize their capital maintenance needs. The Systems Replacement Plan will help managers and board members of cultural organizations get the objective information and analysis they need to address the cycles of maintenance for their facility. (Please note: some cultural facilities are located in buildings with non-cultural/arts activities. We can only fund planning for facilities with arts, humanities and interpretive sciences programming.)
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With a Systems Replacement Plan Grant, grantees will enter into
contract with a pre-approved third party consultant who will survey
the building envelope (roof, walls, and entry systems) and the
mechanical systems (heating, cooling, ventilation, plumbing, and
pool filtration). The survey will provide the estimated usable-life
expectancy and the approximate replacement cost of your building
systems. At the conclusion of the survey, organizations will receive
a 20-year Systems Replacement Plan which forecasts the necessary
replacement schedule of specific systems and equipment.
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As outlined in previous sections, the Cultural Facilities Fund
statute establishes four threshold review criteria for all grants.
All projects must provide evidence that they meet these four statutory
criteria to be considered for a Systems Replacement Plan Grant:
- There must be a demonstrated community need for the project*.
- The project must be able to demonstrate that it will benefit tourism in the local area**.
- There must be a demonstrated financial need for a grant.
- The project must be able to demonstrate local support*.
*Please address “community need” and “local support” in terms of your cultural organization and/or programming.
**Tourism is defined as: “a person traveling 50 miles or more one way to a destination or who stays overnight”.
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I. Intent to Apply
- Please review the eligibility
requirements for the Cultural Facilities Fund as defined
by the statute.(If your organization is requesting a Systems Replacement Plan Grant but does not own the property where the assessment will take place, please call the MCC before filling out the application to be sure the project is eligible.)
- If you decide to proceed, create
an organizational profile to be able to access the online
application. (If your organization already
has a profile -- from a previously-submitted online Adams, CIP-Peers,
Cultural Districts, Cultural Facilities Fund, or YouthReach
application -- you can skip this step.)
- Complete the Intent
to Apply (the Project Overview page) of the online application
and submit it electronically by the Intent to Apply deadline,
11:59 p.m. on February 7, 2014. (Log-in
using the username/password associated with your organization's
II. Final Application
- Complete the remaining online Systems Replacement Grant pages
- including any updates or changes to the organizational profile
and/or Project Overview page.
- Click the "final submission" button of the online application
by the deadline - March 7, 2014. The electronic
component of your application will then be automatically received
by the MCC.
- Mail or hand-deliver the following required materials to the
MCC, by the deadline - 5 p.m. on March 7, 2014
(Please note that this is not a postmark deadline. Hard copy
materials must be in MCC staff hands by 5 p.m. on March 7,
Please submit two separate, collated sets
of the following items in the order shown below:
- Income statement and balance sheet for the current year-to-date.
- Audited financial statements (or draft audit) for the two
most recent fiscal years. (If your organization's annual budget
is less than $500,000 and no audited financials are available,
please provide the review statement by the accountant or internally
prepared income and expense statements and balance sheets for
the two most recent years.) (Not required if the applicant is
a municipality, but is required for all 501(c)3s including colleges
and universities.) The most recent year's financial statements
must be unbound, one-sided, and printed on 8.5" x 11" paper
- Board List.
- Staff List.
- Copy of Current Long-Range Plan (if available).
- Copy of IRS 501(c)(3) tax exemption letter (if applicable).
- Copy of the lease, deed, ground lease or "use agreement" for
Printed materials should be on one-sided 8.5" x 11" paper
(audits can be on two-sided paper), held together by clips
or rubber bands; please do not staple or use binders.
Please allow for at least 1" margins on all sides to allow
for copying and binding of panel books.
Address mail to:
Massachusetts Cultural Facilities Fund Grant Program
Massachusetts Cultural Council
10 St. James Ave., 3rd Floor
Boston, MA 02116-3803
Only electronic submission of all the application pages, and the mailing or hand delivery of the materials listed above will constitute the final application.
to Online Application