Feasibility & Technical Assistance Grant
Goals of the Feasibility & Technical
Assistance Grants Program
The planning and construction of cultural facilities can be complex. The purpose of the Feasibility & Technical Assistance Grants is to help managers and board members of cultural organizations get the objective information and analysis they need before they commit their organization's energies and financial resources to a facilities project.
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Types of Projects Funded
Organizations that are contemplating an Eligible Project may apply for funds to support pre-implementation planning - research, fact-finding and analysis that can help them make more informed decisions about their facilities development effort.
Types of planning and technical assistance may include but are
not necessarily limited to: market studies; capital campaign
feasibility studies; systems replacement plans or other comprehensive
facility plans; site selection surveys; preliminary architectural
plans and/or schematic drawings; accessibility assessments. Business
plans are only eligible if they relate to the facility.
Feasibility & Technical Assistance Grant funds are not available
for non-facilities-related planning efforts (such as an overall
organizational business plan); site acquisition; regular operating
activities; ongoing staff positions; complete architectural drawings;
fundraising or marketing activities; or publications.
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As outlined in previous sections, the Cultural Facilities Fund
statute establishes four threshold review criteria for all grants.
All projects must provide evidence that they meet these four statutory
criteria to be considered for a Cultural Facilities Fund Grant:
- There must be a demonstrated community need for the project*.
- The project must be able to demonstrate that it will benefit tourism in the local area**.
- There must be a demonstrated financial need for a grant.
- The project must be able to demonstrate local support*.
*Please address “community need” and “local support “in terms of your cultural organization and/or programming.
**Tourism is defined as: “a person traveling 50 miles or more one way to a destination or who stays overnight”.
The specific criteria by which applications will be reviewed are:
Quality of Planning:
- Evidence that the planning effort is linked to an overall organizational/or facilities plan.
- Evidence that this is the logical next step in the organization's
overall facilities planning efforts.
- In cases of site acquisition, expansion, or new construction,
evidence that the planning adequately addresses the impacts
to the organization and its financial profile after construction
Quality of Implementation:
- Evidence that feasibility and planning consultants have been identified.
- Evidence that a comprehensive and appropriate scope of services has been identified for the planning exercise.
- Evidence that planning consultants are qualified.
- Submission of a complete and clear planning/feasibility budget.
Impact of Grant:
- There is a demonstrated community need for the project.
- The project benefits tourism in the local area.
- There is a demonstrated financial need for the grant.
- There is demonstrated local support for the project.
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I. Intent to Apply
- Please review the eligibility
requirements for the Cultural Facilities Fund as defined
by the statute.
- If you decide to proceed, create
an organizational profile to be able to access the online
application.. (Please note: If your organization already
has a profile -- from a previously-submitted online Adams, CIP-Peers,
Cultural Districts, Cultural Facilities Fund, or YouthReach
application -- you can skip this step.)
- Complete the Intent
to Apply (the Project Overview page) of the online application
and submit it electronically by the Intent to Apply deadline,
11:59 p.m. on February 7, 2014. (Log-in
using the username/password associated with your organization's
II. Final Application
- Complete the remaining online Feasibility and Technical Assistance
pages - including any updates or changes to the organizational
profile and/or Project Overview page.
- Click the "final submission" button of the online application
by the deadline - March 7, 2014. The electronic
component of your application will then be automatically received
by the MCC.
- Mail or hand-deliver the following required and supplementary
materials to the MCC, by the deadline - 5 p.m. on March
7, 2014 (Please note that this is not a postmark deadline.
Hard copy materials must be in MCC staff hands by 5 p.m. on
March 7, 2014.):
Please submit TWO SEPARATE, COLLATED SETS
of the following items in the order shown below. Please submit
on one-sided 8.5" x 11" paper.
- Planning Budget (Please list both the "Sources" and "Uses"
in the planning budget and indicate if the Source funds
are: "committed"," pending" or "projected". Also please
indicate if the Uses are based on actual third party bids,
i.e. a contractor bid, or if the costs are in-house estimates).
- Project Timeline.
- Scope of Services for planning consultants.
- Income statement and balance sheet for the current year-to-date.
- Audited financial or draft audit statements for the two
most recent fiscal years. (If your organization's annual
budget is less than $500,000 and no audited financials are
available, please provide the review statement by the accountant
or internally prepared income and expense statements and
balance sheets for the two most recent years.) (Not required
if the applicant is a municipality, but is required for
all 501(c)3s including colleges and universities.) The
most recent year's financial statements must be unbound,
one-sided, and printed on 8.5" x 11" paper only.
- Resumes, CVs, or other summaries of qualifications for
all key project personnel.
- Board List.
- Staff List.
- Copy of IRS 501(c)(3) tax exemption letter (if applicable).
- Copy of the lease, deed, ground lease or use agreement
for your facility.
Depending on your project, the following list of materials may help you make the case for funding. Please submit any and all materials you think will help the review panel understand your project and its readiness to proceed.
Please submit TWO SEPARATE, COLLATED SETS
of any other materials that will help a review panel to assess
your project (two-sided copies are acceptable). These may
include but are not limited to:
- Preliminary architectural plans or renderings for the
project. (Summary plans are acceptable).
- Current Strategic Plan
- Planning and feasibility cost estimates from any third
- Zoning Variances, ZBA hearing dates, building permits
or other evidence that regulatory approvals are in place
or in process (if applicable).
- Copies of any feasibility and planning work done to date:
market studies, fundraising assessments, project and business
feasibility studies, operating pro-formas, etc.
- Letters, press clippings, editorials, or other materials
that demonstrate community need and local support for the
- Other materials, as relevant.
Printed materials should be held together by clips or rubber
bands; please do not staple or use binders.
Please allow for at least 1" margins on all sides to allow
for copying and binding of panel books.
Address mail to:
Massachusetts Cultural Facilities Fund Grant Program
Massachusetts Cultural Council
10 St. James Ave., 3rd Floor
Boston, MA 02116-3803.
Only the electronic submission of
all the application pages, and the mailing or hand delivery
of the materials listed above will constitute the final application.
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Proceed to the Online Application