The following steps outline the administration of a grant from beginning to end.
Program guidelines are written by the Mass Cultural Council program staff and distributed
to our constituents.
The applicant submits an application to the Mass Cultural Council.
The Mass Cultural Council program staff convenes panels and the applications are reviewed.
The panel makes funding recommendations to the Mass Cultural Council.
The Mass Cultural Council Board of Directors votes on the funding recommendations.
The Mass Cultural Council notifies the applicant of the funding recommendations and mails award packages to applicants approved for funding.
The grantee receives the award package and checks to make sure all
the necessary forms and instructions are included. See
The grantee checks the contract to make sure all the information
is correct, signs all the necessary forms and returns the contract
to the Mass Cultural Council contracts department. If any part of the contract is
missing or signed incorrectly, payment of the grant will be delayed.
Questions about any part of the contract should be directed to the
The Mass Cultural Council checks the returned contract for compliance. This means
that all the necessary forms are included, signed and dated. Also,
any changes to the contract initiated by the grantee are documented,
initialed and signed off by the appropriate Mass Cultural Council program staff.
The Mass Cultural Council processes the grant payment. For grants less than $4,000,
the grantee is paid the amount in full upon receipt of a completed
contract. Grants of $4,000 and above are generally paid 80 percent
upon receipt of a completed contract. The final 20 percent is reimbursed
to the grantee once a completed Final Report is submitted to the
Mass Cultural Council. It usually takes between four and six weeks to receive a payment.
The grantee is responsible for submitting any interim narrative
questions or updated financial information. See
Once the grant period is complete, a final report is generally owed
to the Mass Cultural Council. This report helps the Mass Cultural Council evaluate the grantee's compliance
with the requirements outlined in each contract. The report also
asks for specific demographic information that the Mass Cultural Council needs to
report to its' funders. The absolute drop-dead due date for this
report is the last weekday in July. Due to strict state accounting
requirements, there are no exceptions to this date.
Generally, if the grant is $4,000 or more, the final 20% payment
is released to the grantee once the final report has been approved.
Failure to submit the final report will result in the reversion
of the final grant payment. Also, the grantee is ineligible to receive
further Mass Cultural Council grants until the final report is submitted and approved.