These guidelines are intended for organizations that are currently designated as Partners in the Cultural Investment Portfolio (CIP) who have received an FY14 (July 1, 2013 – June 30, 2014) CIP Partners grant. It provides information about reporting requirements for the current FY14 grant as well as the opt-in application for CIP Partners funding in FY15.
Opt-in applications for FY15 funding are only open to current (FY14) CIP Partner grantees, and are accepted on a rolling basis through the FY14 fiscal year, but must be completed no later than May 31, 2014.
The MCC Funder Report (generated through the MA Cultural Data Project system) functions as a final report for the current grant year (FY14) and as an opt-in for CIP funding the following-year (FY15). Learn more.
At this time, we are not accepting applications for CIP Partners from organizations not currently designated as Partners. CIP Colleagues will be contacted if they are eligible to be moved to the Partners funding category, as funds are available. Organizations not currently in the Cultural Investment Portfolio may be eligible to apply to become CIP Peers.
About CIP Partners
Partners in the Cultural Investment Portfolio have a long funding history with the MCC, and a proven track record of strong organizational capacity and providing public programming in the interpretive sciences, humanities, and arts to their communities. MCC invests in the mission of these organizations by providing a predictable stream of unrestricted general operating support.
To be classified as a CIP Partner, organizations must have:
- An established track record of programmatic excellence, demonstrable public benefit, and organizational capacity – as evidenced by favorable MCC panel reviews, annual MCC Funder Reports, and confirmed at quadrennial Site Visits.
- At least eight consecutive MCC general operating support grants with no more than one panel denial.
- Current tax-exempt status under section 501(c)3 of the Internal Revenue Service tax code.*
- A minimum of 10 years providing public cultural programming in Massachusetts, as an incorporated not-for-profit organization.*
- At least three paid full-time equivalent positions.**
* Or be an agency of national or local government (ex. local arts agency, historical commission), with demonstrable public benefit. Organizations in this category have special, historic relationships with the MCC. Organizations who are new to the Cultural Investment Portfolio and wish to be in this category should contact CIP staff for details.
** CIP Partners are required to have three FTE's – which means the organization must pay for at least 6,000 hours of work by professional employees annually. (2,000 = the number of hours typically worked by a full-time individual over the course of a year, at $8.00/hour [MA minimum wage].) A professional employee is someone who is on your organization’s payroll and receives an IRS W-2 form from your organization each year. All other paid staff members, or those who get paid to work for your organization, can be considered independent contractors or interns/apprentices. Note that board members should not be counted as full-time or part-time volunteers. These hours do not have to be performed by three staff members; rather, the cumulative total of hours can be distributed among any number of employees. For example, a full-time development director plus two half-time development associates would combine to comprise two FTEs.
CIP provides unrestricted grants using a formula scaled to the organization's operating budget, over an average of the past three fiscal years. Funding for Partners is expected to range from $5,500 to $55,000 each year for four years. Funding range and specific award amounts are based on total funds allocated to the CIP by the MCC board, based on the agency’s annual legislative appropriation.
Each year, upon receipt of ALL MCC Funder Reports from current CIP Partners, the grant formula is applied and grant recommendations are sent to the MCC board. The board considers funding recommendations, and makes all final funding decisions in August. Grant amounts are published after the board meeting in late August of each year, and formal grant contracts are sent in early September of each contract period.
To maintain full funding as a CIP Partner, each organization must:
- Generate a MCC Funder Report through the MA Cultural Data Project annually. (No later than May 31, 2014 for FY15 CIP funding.) Learn more.
- Actively advocate for increased state resources, and report two activities each year. (Please report by May 31, 2014.) Learn more.
- Host one Site Visit in a four-year period. Learn more.
- Participate on two Site Visit Teams to other Partners, in a four-year period. Learn more
- Acknowledge MCC funding in all printed and online materials, and confirm compliance annually. Learn more.
- Maintain the resources and infrastructure to carry out your stated mission.
In cases where a Partner experiences serious organizational capacity issues, rather than take punitive action we will work with that organization to address the challenge. Only in the most extreme cases – when we or the organization determine it is no longer able to carry out its stated mission – will we consider rescinding funding.
MCC Funder Report, Cultural Data Project
CIP Partners are required to enter financial data into the MA Cultural Data Project (CDP) annually, and then generate an MCC Funder Report based on this data. Organizations must generate an MCC Funder Report in order to be eligible for the following year's grant.
To fulfill the annual requirement as a current CIP Partner:
- Create a new Data Profile(s) and enter data through your most recently completed fiscal year.*
- Complete the CDP Review Process – your Data Profile(s) must achieve "Review Complete" status. (Look for this star - )
- Generate an MCC Funder Report with your most recent data.
*Your most recently completed fiscal year should be either FY12 or FY13, depending on your organization's own fiscal year, how long it takes to close your financials or receive your audit, and the month you chose as your reporting deadline. If for some reason you will not be able to enter your FY12 data by the month you previously selected, please contact Kalyn King.
Please note: MCC Funder Reports include three years of historical data, and should be consecutive. You may need to enter more than one Data Profile in order to catch up.
You should fully complete the above CDP requirement by the month you selected as your reporting deadline to the MCC. CIP organizations not up to date after May 31, 2014 will have penalties applied to their FY15 grant amount.
We strongly encourage you to read
more about the annual CDP requirement.
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A top priority of the CIP is encouraging Massachusetts' arts, humanities, and science organizations to see themselves as part of an important sector that speaks with a collective voice to state leadership. Advocacy involves communicating with your state legislators or members of the administration about how funding for arts and culture helps support your programming and serve your community.
Cultural Investment Portfolio grant recipients must join the MCC in actively advocating on behalf of the sector. CIP Partners are required to report on at least two advocacy activities annually.
Although "advocacy" encompasses a broad range of activities, for the purpose of the Cultural Investment Portfolio advocacy requirement, we expect your senior staff and/or board members to interact directly with your state legislators.
This is an ongoing,year-round requirement which the MCC will check monthly and report back on regularly. To be most effective given the state's budget cycle, we ask organizations to report their FY14 advocacy activities by May 31, 2014. Organizations who do not report their FY14 advocacy activities will have their FY15 grant amounts held until they do so.
Read more about the CIP's advocacy requirement.
Report on your organization's
advocacy activities using this online
Additional advocacy tips and information is available from
the MCC's Advocacy
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Partner organizations in the Cultural Investment Portfolio are required to host one Site Visit in a four year period. Site Visits are not evaluations or accreditations. The visit is an opportunity to build on the existing relationship with MCC, develop new connections, and learn from those participating.
Senior Management of all CIP Partners are required to participate on two Site Visit Teams in a four-year period. They attend the Site Visits of other Partner organizations to contribute their own knowledge and experience.
You can expect some changes to the CIP Partners Site Visits in our second round of visits, FY14-17. Structure and materials are in development, and you will receive a notification in early Fall 2013 with more information.
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Legal and Other Requirements
In accordance with state law, the MCC recognizes the importance of non-discrimination, diversity, and equal opportunity in all aspects of its programs and activities. The MCC is committed to access, not only as a matter of state and federal law, but also as a policy designed to encourage the participation of all segments of the Commonwealth’s population in MCC-funded programs. The MCC also considers low-income communities, rural populations, and citizens over 65 years old as underserved populations that should be proactively included in programs.
The Americans with Disabilities Act (ADA) requires that persons with disabilities have access to public programs or services on an equal basis with the rest of the general public. Furthermore, federal law mandates that any program or service that receives federal or state funding must be accessible to persons with disabilities. Therefore, all events and programs funded by the MCC must be accessible to persons with disabilities, including those with visual, hearing, mobility, and learning disabilities. Accessibility includes the facility and event location as well as the content of the program.
ACKNOWLEDGEMENT OF FUNDING
Cultural Investment Portfolio Partners are required to credit the Massachusetts Cultural Council in all print, audio, video and internet materials, and all publicity materials (such as press releases, brochures, posters, advertisements and web sites).
By crediting the MCC, you are giving recognition to the state's investment in the arts and cultural sector. This is essential to our collective advocacy and public awareness efforts.
For more information on how to acknowledge MCC funding, use the Credit and Publicity Kit.
Please note: You will be asked to confirm compliance with the MCC's Credit and Publicity Agreement when you report your advocacy activities. (You can do so using this online form.)
Support & Resources
- Cultural Investment Portfolio guidelines or requirements: Kalyn King, ProgramOfficer, 617-858-2718
- Grant contract: Cyndy Gaviglio, Contracts Officer, 617-858-2711
- MA Cultural Data Project: CDP Help Desk, 877-MASSCDP (877-627-7237)
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