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Application Forms Glossary & Budget Samples
Glossary
Additional Income Needed to Complete the Project - The total Projected Expenses for the project minus the amount that the applicant is requesting from the local cultural council. If this amount is greater than $0, the applicant must demonstrate their plans to secure the remaining funds in the Projected Income section of the budget.
After/Out-of-School - Projects serving schoolchildren that take place outside of school hours or off of school property.
Arts - The creation of work in the crafts, performing, visual, media, folk, design, literary, and interdisciplinary arts. In addition, they also include the presentation and preservation of and education about works in these disciplines.
Capital Expenditures - Items, or group of items, that have a life expectancy of more than three years and a monetary value of more than $500. Examples include equipment, such as lighting or sound equipment, new construction or the renovation of a cultural facility.
Discrimination - In accordance with state law, local councils may not discriminate against applicants on the basis of race, gender, religious creed, color, national origin, ancestry, disability, sexual orientation or age, nor may they fund projects that discriminate on the basis of these attributes.
Field Trip - Local councils may choose to fund cultural field trips for children, grades pre-K through 12, by subsidizing the cost for children to attend off-site programs in the arts, humanities and interpretive sciences (including performances, educational tours and exhibits). These grants were previously known as "PASS" grants.
Humanities - Types of learning that deal with human values and aspirations, human thought and culture, language, and creativity. Examples include, but are not limited to, history, social studies, philosophy, criticism, and literature.
Incorporated Non-profit - An organization incorporated in Massachusetts that is recognized as a nonprofit as defined by M.G.L.A. c180 §4 (1971); 950 CMR 106.03. The most common type of incorporated non-profit is a 501(c)3. Incorporated non-profits may include cultural organizations, charities, foundations, chambers of commerce, private schools, etc.
In-Kind Donations - A non-monetary gift of goods or services that would otherwise have been a project expense. Examples of in-kind donations include free use of a performance space, an artist who performs free of charge, or the donation of art materials from a local supply store. If you are applying for a capital expenditure, your projected expenses and income should reflect these donations at your best estimate of their value.
In-School - Projects serving schoolchildren that take place during school hours and on school property.
Interpretive Sciences - Types of learning that deal with nature, science, and technology in ways that explain how they relate to people's lives. Some examples of organizations that conduct interpretive science activities are aquariums, arboretums, botanical gardens, nature centers, natural history and anthropology museums, planetariums, and science and technology centers.
Marketing/Promotion Expenses - Expenses for any publicity or advertising such as newspaper ads, radio time, web placement, brochures, banners, etc.
Maximum LCC Funding Allowed for Capital Expense - Local cultural councils can only fund up to one-third of the total cost of a capital expense. For example, if the capital expense will cost a total of $600 to purchase, the LCC can only fund up to $200 for the expense. The applicant must demonstrate how they will secure the remaining funds in the Projected Income section of their budget.
Number of People Served - Estimate of the number of individuals that you predict will participate in or directly benefit from this project.
Public Benefit - Local council funds may only be used to support activities that contribute to the cultural vitality of the community as a whole, rather than benefitting any private individual or group. However, this does not mean that a large crowd of people needs to participate in order to satisfy the public benefit requirement. For example, an artist working with a small group of teens is a valid public benefit.
Salaries/Stipends - Compensation to an individual in return for work performed.
School - Includes pre-schools, elementary schools, middle schools and high schools, whether public, non-profit, or religious.
Target Audience - The specific individuals you are hoping to attract to attend or participate in a project. These individuals may be defined by age, economic status, geographic location, interests, etc.
Unincorporated Association - Groups of individuals coming together with a common purpose (e.g., local community band, theater group) which do not have nonprofit status.
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Budget Samples
Budget Sample: No capital expenditure
- In this example, an applicant is requesting funds to hire
a musician and present a summer concert. The applicant is requesting
$400 dollars from their LCC. They have some in-kind donations,
but because they are not requesting a capital expenditure they
do not need to include the value of the donations in their budget.
Budget Sample:
Capital expenditure including in-kind donations -
A community band needs to acquire $600 worth of instruments.
This is considered a capital expenditure because the total cost
of the group of instruments is over $500 and the instruments
have a life expectancy of more than three years. LCCs can only
pay up to one third of the total cost (in this case, $200),
so the applicant has to show that they have matching funds for
the remaining $400. Part of the applicant's match is in the
form of an in-kind donation of a $200 worth of instruments.
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